The Buying House Workflow in Skynyx BMS supports the complete process of managing customer orders through the buying house, from order creation and product development to supplier coordination, quality assurance, shipment, invoicing, and order completion.
Workflow Overview
The buying house workflow follows these key stages:
Customer Order → Supplier Allocation → Product & Quantity Management → Activities & Approvals → Quality Assurance → Packing & Shipment → Commercial Invoice → Order Completion
Customer Order Management
The workflow begins with the creation of the customer order. Users can record:
- Order number and date
- Customer and customer contact
- Customer PO number and PO date
- Product and style details
- Order quantity and value
- Currency and billing information
- Season and collection
- Delivery dates
- Shipment type and shipment terms
Supplier Coordination
The buying house coordinates order execution with the supplier. Supplier-related information includes:
- Supplier name and contact
- Supplier style number
- Supplier unit rate
- Supplier information
- Commission details
- Delivery and shipment requirements
This enables the buying house to maintain a connection between the customer's requirements and the supplier's order execution.
Product & Order Management
Products are managed according to customer requirements and supplier information. Users can maintain:
- Product and color
- Article number
- Style number
- Fabric information
- Product description
- Sizes and quantities
- Customer and supplier rates
- Order quantities
- Shipment quantities
Activities & Approvals
Order-related activities and approvals are tracked throughout the workflow. Users can manage:
- Production and order activities
- Assigned users
- Followers
- Due dates
- Approval activities
- Approval status
- Remarks and comments
This provides visibility into the progress of important order activities and approvals.
Quality Assurance
Quality assurance activities are performed before shipment. The workflow supports:
- Measurement Inspection
- Measurement Charts
- Product Inspection
- Sample Check Lists
- Inspection results
- Quality approval status
Quality results help ensure that products meet the required customer and order specifications.
Packing & Shipment
After quality approval, the order proceeds to packing and shipment. Users can manage:
- Packing Lists
- Packing list items
- Product and size-wise quantities
- Order quantity
- Already shipped quantity
- Balance quantity
- Current shipped quantity
- Feeder and mother vessel information
- Shipment dates
- Airway Bill information
- Bill of Lading documents
- Payment and shipment-related documents
Commercial Invoice
The buying house can create commercial invoices for shipped products by recording:
- Invoice number and date
- Invoice type
- Due date
- Tax type
- Shipment type
- Product and color
- PO and article numbers
- Size and roll number
- Unit price
- Shipped quantity
- Shipped value
- Invoice amount
Order Monitoring & Completion
The system provides continuous visibility of the order through Overview, Progress, Quality Assurance, and Shipment sections.
Orders can be monitored based on their status, including:
- On Track – Order is progressing as planned.
- At Risk – Order requires attention due to potential delays or issues.
- Completed – Order has reached completion.
The buying house workflow provides a centralized view of customer requirements, supplier execution, quality activities, shipments, documents, and commercial information throughout the complete order lifecycle.