Overview

The Inventory Workflow manages the complete movement of inventory within the system. It ensures that stock is accurately tracked from procurement through storage, transfers, adjustments, and final issue or sale.

The workflow helps users:

• Maintain accurate stock levels.
• Record every inventory transaction.
• Track stock movement between locations.
• Reduce manual errors.
• Improve inventory visibility.

Standard Inventory Workflow

Step 1 – Purchase / Stock Receipt

When inventory is received from a supplier:

• Create the purchase transaction.
• Receive the items into the warehouse/store.
• Verify received quantity.
• Save the transaction.

Result:

• Stock quantity increases.
• Inventory becomes available for further transactions.

Step 2 – Inventory Storage

After stock is received:

• Items are stored in their assigned warehouse or location.
• Current stock becomes available for inventory operations.

Users can:

• View available stock.
• Search products.
• Check stock quantities.

Step 3 – Internal Stock Movement (If Applicable)

When inventory needs to be moved:

• Select source location.
• Select destination location.
• Choose items and quantity.
• Confirm the transfer.

Result:

• Stock decreases from the source.
• Stock increases at the destination.
• Total inventory remains unchanged.

Step 4 – Inventory Adjustment (If Required)

Inventory adjustments are used when physical stock differs from system stock.

Typical reasons include:

• Stock correction
• Damaged items
• Missing items
• Physical stock verification

Users should:

• Select the product.
• Enter the adjustment quantity.
• Provide the reason.
• Save the adjustment.

Result:

• Stock quantity is updated.
• Adjustment history is maintained.

Step 5 – Inventory Issue / Sales Usage

When inventory is issued for sales or internal consumption:

• Select the required items.
• Enter issue quantity.
• Complete the transaction.

Result:

• Stock quantity decreases.
• Inventory movement is recorded.

Step 6 – Stock Monitoring

Users can continuously monitor inventory by:

• Checking available stock.
• Reviewing stock movement history.
• Tracking inventory transactions.
• Verifying current stock levels.

This helps maintain inventory accuracy and supports daily operational decisions.

Inventory Workflow Summary

Purchase / Stock Receipt
            |
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     Inventory Storage
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   Stock Available
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   |        |        |
Transfer  Adjustment  Issue/Sale
   |        |          |
   |||||||||||||||||||||
            |
      Updated Stock
            |
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     Stock Monitoring

Best Practices

• Verify item quantities before saving transactions.
• Record stock movements immediately after they occur.
• Perform inventory adjustments only after physical verification.
• Use transfers when moving stock between locations.
• Review stock levels regularly to ensure inventory accuracy.

Outcome

Following the Inventory Workflow ensures that every inventory movement is properly recorded, stock balances remain accurate, and inventory information is available for day-to-day operations and reporting.